Reorganizational Meeting
Perry Township Board of Trustees
Reorganizational Meeting
January 7, 2014 7:00 pm
Call to Order/ Pledge of Allegiance:
Reorganizational Matters:
Appointment of Board President
Trustee Haines made a motion that the Board appoint Lee Laubacher as the new Board President for the year 2014; Seconded by Trustee Chessler.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Appointment of Vice President
Trustee Laubacher made a motion that the Board appoint Craig Chessler as the new Vice President for the year 2014; Seconded by Doug Haines.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Establish 2014 Annual Compensation for Board and Fiscal Officer per ORC 505.24
Trustee Laubacher made a motion that the Board approve the establishment of the 2014 Annual Compensation for the Board of Trustees and Fiscal Officer per ORC 505.24, this establishment will remain the same as in past years; Seconded by Trustee Chessler.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Establish a Wage Schedule for All Non Union Bargaining Units
Trustee Chessler made a motion that the Board adopt a wage schedule for all Non Bargaining Unit employees for the year 2014; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Reappoint Personnel to Fiduciary and Non-Bargaining Unit Positions to Include Benefits, Terms and Conditions of Employment
Trustee Chessler made a motion that the Board reappoint personnel to fiduciary and non-bargaining unit positions to include the benefits, terms and conditions of employment; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Set Monthly Day and Time for Regular Meetings/Consider Revising Work Sessions from Second Tuesday of Each Month to an Allotted Time Period Prior to Regular Meetings
Trustee Laubacher made a motion that the Board set the monthly day and time for the Board of Trustees Regular Meetings, that being the first and Third Tuesday of each month, and also revising the Work Sessions from being the second Tuesday of each month to an allotted time period that will be announced; Seconded by Trustee Chessler.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Approve Receipt of All Advances from County Auditor on Property Taxes
Trustee Laubacher made a motion that the Board approve receipt of all advances from County Auditor on property taxes; Seconded by Trustee Chessler.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Consider Accepting the Approval of the 2014 Township Budget – $10,403,997.15
Trustee Laubacher made a motion that the Board consider accepting the approval of the 2014 Township Budget in the amount of $10,403,997.15; Seconded by Trustee Haines.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Set Mileage Reimbursement at 56 Cents Per Mile Per Current IRS Rates
Trustee Laubacher made a motion that the Board set the mileage reimbursement at 56 cents per mile per current IRS Rates; Seconded by Trustee Chessler.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Authorize Fiscal Officer to Invest Interim Funds and Conduct Operational Transfers Within Funds as Available and Necessary
Trustee Laubacher made a motion that the Board authorize the Fiscal Officer to invest interim funds and conduct operational transfers within the funds as available and necessary; Seconded by Trustee Chessler.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Establish Rate of Reimbursement for Uniform Clothing Allowance for Non Union Personnel Limited as Follows:
- 1. Police Chief – $1,000.00
- 2. Road Superintendent – $400.00
- 3. Establish Uniform Allowance for Fire Chief and Deputy Chiefs to Be Equal to Employees of Collective Bargaining Units
- 4. Consider Direct Payment of Supervisor/Department Head Uniform Allowance
Trustee Laubacher made a motion that the Board authorize establishment of the rate of reimbursement for uniform clothing allowance for non union personnel limited as stated in the above numbered 1-4 allowances; Seconded by Trustee Chessler. Trustee Haines stated that in number 4 of the above-numbered allowances, this is an option of either Direct Payment of Supervisor or the Department Head Uniform Allowance.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Consider the Appointment for Another Term ~ Eric Vick as Board of Zoning Appeals Member and David Ramos as Zoning Commission member and Mildred Kowel as Alternate
Trustee Chessler made a motion that the Board authorize the reappointment of Eric Vick to a full term on the Board of Zoning Appeals, reappoint David Ramos to a full term on the Zoning Commission and also reappoint Mildred Kowel to a full term on the Zoning Commission as the alternate; Seconded by Trustee Haines.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Consider Increasing Each Department Supervisor’s Spending Limit from the Board’s Resolution Limitation of $1,000.00 to the Statutory Spending Limit of $2,500.00
Trustee Laubacher made a motion that the Board authorize the increase of each Department Supervisor’s spending limit from the Board’s resolution limitation of $1,000.00 to the statutory spending limit of $2,500.00; Seconded by Trustee Chessler.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Consider Utilizing GovDeals.com Auction Site for Calendar Year 2014
Trustee Laubacher made a motion that the Board consider utilizing the GovDeals.com auction site for the calendar year 2014; Seconded by Trustee Chessler.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Consider Providing Each Department Head with a Credit Card, One Account Sequentially Numbered, in Concurrence with the Current Township Credit Card Policy
Trustee Laubacher made a motion that the Board consider providing each Department Head with a credit card, one account sequentially numbered in concurrence with the current Township Credit Card Policy; Seconded by Trustee Chessler.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Consider Reappointment of Employee Safety Committee to Include Administrator, Zoning Inspector, Department Heads, one (1) Union Representative as Elected by Each Union and One (1) Part Time Fire Fighter/Medic
Trustee Laubacher made a motion that the Board consider the reappointment of the Employee Safety Committee to include the Administrator, Zoning Inspector, Department Heads, one (1) union representative as elected by each union and one (1) part time fire fighter/medic.
There was a brief discussion regarding this Employee Safety Committee and Trustee Chessler made a motion that the Board table this matter for further consideration; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes
Consider Revisions of Video Service Provider
Trustee Haines made a motion that the Board establish a video service provider franchise fee of 5% of gross revenue as defined in ORC 1332.32 (B)(1) and advertising revenue as defined in ORC 1332.32 (B)(2); Seconded by Trustee Chessler.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes
Excused absence: Scott Weckbacher, Attending Regional Planning Meeting
Additions/Deletions to Agenda: None.
Public Hearings/Invited Guests:
Communications:
Letter to the Board from William Cherry
Road Superintendent Masalko gave a brief explanation concerning a call received by the Road Department regarding a pot hole on Richville Drive. The road crew was not able to initially patch this hole because of the inclement weather. Resident William Cherry also hit this pothole and damaged two (2) of his vehicle’s tires. After a brief discussion, the Board came to a decision to reimburse Mr. Cherry for one-half of his tire replacement expense.
Trustee Chessler made a motion that the Board make an offer, also as a moral obligation, to reimburse Mr. Cherry one-half of the amount incurred for the replacement of his tires, based on the invoice he has submitted before the Board; Seconded by Trustee Haines.
Fiscal Officer Schlegel inquired of the Board as to what fund this amount would be paid out of, Road Department or the General Fund. The Board agreed to have this amount taken from the General Fund.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes
Public Speaks on items up for Board Approval: None.
Township Business requiring Board Action: None.
Unfinished Business: None.
New Business:
Trustee Laubacher made a motion to accept the pending warrants of bills for the week ending December 24, 2013 in the amount of $4,221.89 and bills and payroll for the week ending December 31, 2013 in the amount of $210,416.78 and bills for the week ending January 7, 2014 in the amount of $50,847.57 for a combined total of $265,486.24; Seconded by Trustee Haines.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes
Fiscal Officer:
Trustee Laubacher made a motion to accept the minutes of the December 10, 2013 and December 17, 2013 Meetings; Seconded by Trustee Chessler.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes
Consider Setting a Date for Street Lighting Hearing ~ Petitioner: Sue Williams – 4908 13th Street SW, Canton
Fiscal Officer Schlegel stated that he received a lighting petition from Sue Williams. The request is for one (1) light for three (3) parcels. The Board is to set the hearing for this lighting district within thirty (30) days for February 4, 2014.
Trustee Chessler made a motion that the Board schedule for public hearing the Petition for street lighting submitted by Sue Williams for 4908 13th Street SW, that hearing to be held on Tuesday, February 4, 2014 at 7:00 pm or as soon thereafter as the Board’s attention may be had; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes
Administration:
Consider CLOUT Renewal
Administrator Fetzer stated that the Board has received the annual invoice from OTARMA (Ohio Township Association Risk Management Authority) concerning the opportunity to renew the CLOUT (Coalition of Large Ohio Urban Townships) membership. The Board has been a member of CLOUT for the past eleven (11) years. Administrator Fetzer is requesting that the Board authorize the renewal of membership in the amount of $200.00, payable to the Ohio Township Association by January 27, 2014.
Trustee Chessler made a motion that the Board renew its membership in CLOUT for the applicable registration fee of $200.00; Seconded by Trustee Haines.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes
Consider Accepting a $500.00 Bicentennial Donation from Massillon Cable TV, Inc.
Administrator Fetzer stated that the Bicentennial Committee has received a donation from Massillon Cable in the amount of $500.00. The Bicentennial Committee appreciates the generous sponsorship and in recognition of the sponsorship, Massillon Cable will receive a “Captain Wall Plaque”. Administrator Fetzer is requesting the Board to consider accepting the above-stated donation in the amount of $500.00 to the Perry Township Bicentennial Fund.
Trustee Chessler made a motion that the Board accept the donation from Massillon Cable in the amount of $500.00 to the Perry Township Bicentennial Fund; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes
Consider Adjustment of GovDeals Auction Item
Administrator Fetzer stated that the Board had previously authorized the placement of the 1988 Ford Dump Truck, attachment before the Board, to be placed on GovDeals.com with a reserved amount of $6,000.00 as recommended by the Head Road Mechanic. The truck should have had a reserve amount of $4,500.00 as the truck was being sold without any additional equipment attached to it. As a result of the auction, we received a bid of $4,600.00 (that would have been $100.00 over the asking price). The head mechanic and Road Superintendent are recommending that the Board accept the current bid of $4,600.00 for the dump truck.
Trustee Chessler made a motion that the Board revise the amount as determined to be the fair market value of the 1988 Ford Dump Truck from $6,000.00 to $4,500.00 and further authorize that upon proper bid and acceptance bid that we authorize the sale of the bid of $4,600.00 for the sale of the truck; Seconded by Trustee Haines.
Trustee Chessler verified of Administrator Fetzer that the reason for the previously authorized placement of the 1988 Ford Dump Truck for a reserve amount of $6,000.00 was a miscommunication as it should have been $4,500.00. Administrator Fetzer stated that was correct.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes
Fire Department:
Consider the Resignation of Nicole Silla PT Firefighter/Medic
Fire Chief Martin stated that the Fire Department is requesting that the Board of Trustees accept the resignation of part-time firefighter-paramedic, Nicole Silla, effective Tuesday, January 7, 2014.
Chief Martin stated that Nicole has been a member of the Department since January 2002 and is presently working on her Bachelors of Science in Nursing and working fulltime. Nicole does not feel that she can fulfill the requirements of the department and focus on other aspects of her life. Chief Martin stated that Nicole has always been an exceptional member of the department and is welcome to return if she has more time available.
Trustee Chessler made a motion that the Board accept the resignation of part-time firefighter-paramedic, Nicole Silla, effective Tuesday, January 7, 2014; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes
Consider the Resignation of Joseph Bartolone PT Firefighter/Medic
Fire Chief Martin stated that the Fire Department is requesting that the Board of Trustees accept the resignation of part-time firefighter-paramedic, Joseph JR Bartolone, effective Tuesday, January 7, 2014.
Chief Martin stated that JR has been a member of the department since June 2001. Presently, JR is a fulltime firefighter with the City of Warren, Ohio and also has several other part-time interests consuming his time. Chief Martin stated that JR will be sorely missed.
Trustee Haines inquired of Chief Martin what the status of the application/interviewing process was regarding the replacement of the individuals that have resigned. Chief Martin stated that the Fire Department has interviewed approximately 15 candidates that will be presented in groups of two (2) to be presented before the Board to be sworn it and then eight (8) or nine (9) more candidates to be sworn in during the month of February.
Trustee Chessler made a motion that, based on the letter submitted by Joseph Bartolone dated Friday, January 3, 2014, the Board accept his letter of resignation effective January 7, 2014; Seconded by Trustee Haines.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes
Police Department:
Consider Accepting $1000 Donation from Amvets
Police Chief Pomesky stated that the Police Department is requesting the Board of Trustees to accept a donation from Amvets Post #12 in the amount of $1,000.00. Representatives from the Amvets organization came to the Police Department on December 20, 2013 to give this donation in an effort to help with equipment costs or any additional costs at the Police Department. Chief Pomesky stated that Amvets is very supportive of the Police Department and complimentary of the Township in general.
Trustee Laubacher made a motion that the Board accept a donation from Amvets Post #12 in the amount of $1,000.00 for the Perry Township Police Department received on December 20, 2013; Seconded by Trustee Chessler.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes
Road Department:
Consider Authorization to Solicit Quotes for 2014 Road Materials
Road Superintendent Masalko stated that the Road Department is requesting that the Board authorize the Road Department to send out a request to local material venders to obtain a list of prices for materials needed for the 2014 fiscal year.
Trustee Chessler made a motion that the Board authorize the Road Superintendent to solicit price quotations for the year 2014 for the purchase of certain road materials to be used by the Road Department and that these quotes will be accepted at the Road Department, 1500 Jackson Avenue SW, Massillon, up to and including until 3:00 pm on Tuesday, January 21, 2014. These quotes will then be presented and accepted by the Board of Trustees that evening at 7:00 pm.; Seconded by Trustee Haines.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes
Consider Approval of District 19 OPWC Letter Concerning Summerdale/Partridge Storm Sewer Project
Road Superintendent Masalko stated that Engineer Karl Oprisch is joining him this evening to help explain a letter to be sent to Jeff Dotson, the Administrator for District 19 OPWC (Ohio Public Works Commission). As the Board is aware, this is the third year that the Township has asked for funding from the OPWC. After meeting with the Stark County Engineer’s Office, it was decided to ask District 19 if the Township can take the $408,000 and the amount of the loan.
Mr. Oprisch also explained that this letter is asking District 19 to consider allowing the Township to split the project into two phases. Mr. Oprisch stated that by making this request, it keeps the other part of the project that will not be able to be constructed with the available money, eligible for future funding applications. The second part of the letter is asking for the available money to be given to the Township with a grant and this will allow the Township to proceed with doing basically the southern half of the project from the ditch and including Partridge all the way down to the southern end of Summerdale under this first phase.
More discussion followed regarding this matter.
Road Superintendent Masalko stated that phase one of this project would be replacing the pipe underneath Summerdale and parts of Partridge. Trustee Chessler stated that the Board is in unanimous agreement about getting this project accomplished.
Law Director: None.
Zoning: None.
Parks/Recycling: None.
Department Matters Not Requiring Board Action:
Administration: None.
Fire Department: None.
Parks/Recycling: None.
Police Department:
November Statistics
Road Department: None.
Zoning: None.
Law Director: None.
Announcements:
~Trustee Laubacher stated that Tuesday, January 21, 2014 is the next scheduled Regular Meeting since there will be no Work Session on Tuesday, January 14, 2014. The Trustees will be having a Work Session at 6:30 pm prior to the Tuesday, January 21, 2014 Regular Meeting to discuss Road and Police Levies for 2014.
~Christmas Trees will be accepted at the Road Department from December 26, 2013 through January 30, 2014 during normal recycling hours: Monday–10 am-6 pm; Tuesday through Thursday–8 am- 2 pm; Friday—9 am-5 pm; Saturday—8 am-2 pm
~Bicentennial Kickoff Dinner – Saturday, January 18, 2014 from 6:00 to 8:30 pm at Exploration Gateway. Reservations can be made at www.perrytwp.com
Public Speaks-Open Forum:
William Ensalaco, 3145 Ventura Circle NW, Massillon, OH 44646 – Mr. Ensalaco stated that he had a question about the three school traffic signals on Genoa Avenue. Why are these school traffic signals still on when school is out for the holiday break. Mr. Ensalaco stated that he wasn’t sure of the cost that would be spent on this. Trustee Haines stated that this matter was worth noting and thanked Mr. Ensalaco for his concerns.
Timothy Blythe, 2956 Bridgeton St. NW, Massillon, OH 44646 – Mr. Blythe inquired of Mr. Laubacher regarding his earlier comment concerning taking loans out for road projects and asked him to share what current loans are outstanding.
Trustee Laubacher stated that the project at West Manor was an example of one loan and added that when he referred to loans, it is in regard to loans from the state for road projects.
Mr. Blythe asked if there were any other outstanding loans within the Township. Trustee Laubacher stated that the Township has a loan for the Fasnacht Farm as well as the Police Station. Fiscal Officer Schlegel stated that Fasnacht Farm and the Police Station are bonds, but are considered loans.
Executive Session(s):
Trustee Laubacher made a motion that the Board adjourn into an Executive Session pursuant to ORC 121.22 (G) (1) concerning discipline, demotion, preferred charges of police personnel to include the Board, Fiscal Officer, Law Director and Police Chief; Seconded by Trustee Haines.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
The Board adjourned into Executive Session at: 7:48 pm
The Board adjourned from Executive Session at: 7:57pm
Trustee Haines made a motion that the Board accept the resignation of Brian Carbenia, effective April 1, 2014 with his last day of work being Sunday, January 5, 2014. Mr. Carbenia will use vacation and comp time with the last day being Tuesday, April 1, 2014 at midnight; Seconded by Trustee Chessler.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Adjournment:
With nothing further to come before the Board, Trustee Haines made a motion to adjourn the meeting at 7:58 pm; Seconded by Trustee Chessler.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Lee Laubacher, President Joe Schlegel, Fiscal Officer