Regular Meeting

Perry Township Board of Trustees

Regular Meeting

January 18, 2011 7:00pm

Call to Order/Pledge of Allegiance:

Road Department Bid Material Openings 7:00pm

National Lime & Stone Co.
Office 330-455-5455
Item	Cost
2	$15.00
4	$15.00
57	$15.25
8	$15.50
304.02	$14.00
411.02	$14.25
703.1	$14.00
703.05	$14.00
Type D Rip Rap	$28.00
Type C Rip Rap	$30.00
Type B Rip Rap	$30.00
Type A Rip Rap	$32.00

 

American Sand & Gravel
Office 330-832-8888
Item	Cost
#8 Washed Gravel	$8.75/ T
#57 Washed Gravel	$9.00/ T
#9 Washed Grits	$4.50/ T
#304 Crushed Gravel	$9.00/ T

 

Allied Corp./ The Shelly Company
Office 330-405-4163
Item	Cost
301 Gravel/ 300 T	$47.45
448-2 Gravel/ 350 T	$50.05
448-1 Gravel/ 350 T	$55.90

 

Huth Ready Mix & Supply Co.
Office 330-833-4191
Item/ Class	Cost
F-#470 Specification Gravel	$81.25
C-#600 Limestone	$91.75
S-#715 Limestone	$99.25
LSM-#100 Specification Sand	$58.00
$5.00 Per Yard for Heated Concrete $2.00 Per Yard for 1% $55.00 Per Trip for Deliveries After 3:00pm & Saturday $95.00 Per Trip for Part-Load Less Than 3 Cubic Yards

 

The Shelly Company
Office 330-405-4163
Item	Cost
57 Gravel/ 500 T	$8.65
Fill Sand/ 500 T	$4.40
Bank Run/ 500 T	$4.75

 

D&R Supply, Inc. (Rupp)
Office: 330-855-3781  or  330-854-5491 Plant: 330-855-1115
Item	Cost
#301 Hot Mix	$52.00 per ton
#402 Hot Mix	$55.00 per ton
#404 Hot Mix	$55.00 per ton
#405 Cold Mix	$65.50 per ton
Prices at Fulton Plant

 

Tiger Sand & Gravel
Office 330-833-6325
Item	Cost
All Gravel Sized Including #411 & #304 Mixes/ Per Ton	$9.25
All Slag Sizes/ Per Ton	$9.50
All Sand/ Per Ton	$4.00

 

 

 

Kimble Clay & Limestone
Office: 330-343-1226
Item- East Sparta Plant	Cost
#2 Limestone	$14.20/ T
#4 Limestone	$14.20/ T
#57 Limestone	$15.25/ T
#67 Limestone	$15.25/ T
#8 Limestone	$15.00/ T
#411 Limestone	$13.25/ T
#304 Limestone	$13.25/ T
#9 Limestone	$11.00/ T
Rip Rap ABC	$23.00/ T
Rip Rap D	$21.50/ T
Item- FOB Twp Yard	Cost
#2 Limestone	$18.20/ T
#4 Limestone	$18.20/ T
#57 Limestone	$19.25/ T
#67 Limestone	$19.25/ T
#8 Limestone	$19.00/ T
#411 Limestone	$17.25/ T
#304 Limestone	$17.25/ T
#9 Limestone	$15.00/ T
Rip Rap ABC	$28.00/ T
Rip Rap D	$25.50/ T
Ashes	$12.30
Western Stone	Cost
#57 Limestone	$19.25
#8 Limestone	$19.25

 

Oster Sand & Gravel, Inc.
Bolivar Plant: 330-0874-0059 Massillon Plant: 330-833-6330    Tower: 330-834-1573
Item	Cost
#4 Washed Gravel	$12.00/ T
#57 Washed Gravel	$10.00/ T
#8 Washed Gravel	$8.75/ T
#9 Washed Gravel/ Grits	$4.75/ T
#304 Aggregate Base	$9.50/ T
#411 Base (Crusher Run)	$8.50/ T
Concrete Sand	$5.00/ T
Limestone- All Sizes	$20.50/ T
Prices at Massillon Plant

 

Central Allied
Office: 330-580-4300  Tower: 330-580-4301
Item- Columbus Rd. Plant	Cost
SS-921- Asphaltic Cold Mix	$105.00/ T
HPM- Cold Mix	$115.00/ T
#404- Hot Mix	$57.00/ T
#301- Base Hot Mix	$50.00/ T
Item- Massillon Plant	Cost
#9 Grits	$6.00/ T
#304 Gravel	$9.50/ T
#411 Gravel	$9.50/ T
Flume Stone	$4.50/ T
#8 Gravel	$8.75/ T
#67 Gravel	$9.75/ T

 

The Joseph A. Jeffries Company
Office: 330-454-6103
Item/Size	Delivered	At Yard
Oversized	$11.00/ T	$6.50/ T
2X	$11.00/ T	$6.50/ T
304	$11.00/ T	$6.50/ T
57/8	$11.00/ T	$6.50/ T
#4	$11.00/ T	$6.50/ T
Fines	$11.00/ T	$6.50/ T
Topsoil (All Grades)	$16.00/ Cu. Yd.	$16.00/ Cu. Yd.

 

Northstar
330-497-0936     330-497-1648
301 Bituminous base	$47.00/ T
448-2 Asphalt Concrete	$52.00/ T
448-1 Asphalt Concrete	$58.00/ T
Prices North Canton Plant

 

 

Sidley
Alliance Plant: 330-823-1130 North Canton Plant: 330-499-5618
Item	Cost
Concrete Class C	$95.00
Class S	$102.22
LSM	$60.00
Additives: Retarder $2.00/ cy High Range Water Reducer ½ Dose 32 oz. Max. $2.75/ cy High Range Water Reducer Full Dose 64 oz. Max. $5.50/ cy Winter Operations $5.00/ cy 1% Calcium Chloride $3.00/ cy Concrete Fuel Surcharge (variable) $18.00/ load

 

Seabond Asphalt Products Company
Office: 1-800-536-0332
Item	Cost
Cold Mix GP- Bulk Bond- X Green	$125.00/ T
Plant in Baltimore

 

Massillon Asphalt Company
Office: 330-833-6330
Item	Cost
#301 Bituminous Aggre. Base	$46.00/ T
#448 Type 2 Asphalt (402)	$48.50/ T
#448 Type 2 Asphalt (404)	$49.50/ T
Cutting Edge Cold Mix	$110.00/ T
Prices at Massillon Plant

 

Cramblett Trucking, Inc.
Office: 330-735-2238
Item	Cost
Ash	$13.60/ T
Shippingport, PA Price Quoted Does Not Include Fuel Surcharge

 

Trustee Chessler made a motion that the Board table the 2011 material bids for further review by the Law Director and Road Superintendent; Seconded by Trustee Capaldi.

ROLL CALL: Mr. Laubacher, yes.  Mr. Chessler, yes.  Miss Capaldi, yes. 

Excused absence:  Joe Schlegel, Fiscal Officer.

Additions/Deletions to Agenda: None.

Public Hearings/Invited Guests:

Bob Washburn- Retirement Presentation

The Board presented Mr. Robert Washburn with a plaque honoring his thirty-three (33) years of service to the Perry Township Road Department.     

Communications: 

Letter Received from Donna Fosnight to Board of Trustees- Requesting to Name a Softball Field in memory of Alex Slates

Trustee Laubacher stated that the Board received a letter from Ms. Donna Fosnight requesting to name a softball field after Alex Slates at Fasnacht Farm Park.  Trustee Laubacher suggested that this request be put on hold until fields are developed at Fasnacht Farm Park.  Trustee Chessler inquired if there was another ball field in Perry Township that Alex Slates may have played at during her youth that could be dedicated to her.  Trustee Laubacher stated that the fields at Pfeiffer Middle School are used for girl’s softball.  Trustee Chessler stated that those fields are owned by the schools and not the Township.  Trustee Laubacher stated that he would be in favor of dedicating one of the fields at Fasnacht Farm Park once it is developed.  Trustee Capaldi stated that she recalled a similar request a couple of years ago at Meredith Park and asked that Miss Dean research the minutes from the last couple of years.  Trustee Laubacher asked Administrator Fetzer to draft a letter to Ms. Fosnight informing her of the Board’s discussion.

Public Speaks on items up for Board Approval: None.

Township Business requiring Board Action:

Unfinished Business: None.

New Business:

Trustee Chessler made a motion to approve bills and payroll in the amount of $234,024.57 for the week ending January 18, 2011; Seconded by Trustee Capaldi.

ROLL CALL: Mr. Laubacher, yes.  Mr. Chessler, yes.  Miss Capaldi, yes. 

Fiscal Officer: 

Trustee Capaldi noted an addition to the January 11, 2011 Work Session minutes.

Trustee Chessler made a motion to approve the minutes from the January 11, 2011 Work Session minutes with the noted edit; Seconded by Trustee Capaldi.

ROLL CALL: Mr. Laubacher, yes.  Mr. Chessler, yes.  Miss Capaldi, yes. 

Administration: 

Consider Payment to Stark Soil and Water Conservation Regarding Appropriations from Townships in the Amount of $5,000.00

Administrator Fetzer stated that the Board received a document from Stark Soil and Water Conservation District.  Last year the Township entered into a three (3) year agreement authorizing Stark Soil and Water Conservation District to provide inspection services to the Township which is an unfunded EPA mandate.  The contract consists of district responsibilities and the MS4 operator responsibilities.  At the end of the three (3) year contract the Board will be presented with a new three (3) year contract for their consideration.  Administrator Fetzer asked the Board to consider payment to Stark Soil and Water Conservation District for $5,000.00 for inspection services per contract.

Trustee Chessler made a motion that the Board approve payment to Stark Soil and Water Conservation District in the amount of $5,000.00 for the identified inspections per the contract; Seconded by Trustee Capaldi.

ROLL CALL: Mr. Laubacher, yes.  Mr. Chessler, yes.  Miss Capaldi, yes. 

Fire Department:

Consider Purchasing 39 Pairs of Firefighting Boots/ 39 Pair of Firefighter Gloves/ Self Contained Breathing Apparatus Inspections

Chief Martin asked the Board to consider the purchase of thirty-nine (39) pairs of structural firefighting boots and thirty-nine (39) pairs of structural firefighting gloves from Fire Force, Inc.  Last November the Fire Department purchased forty (40) sets of turnout gear to outfit the second half of the department.   Only thirty-nine pairs of boots and gloves are needed because one (1) member of the Fire Department has retired.  Chief Martin stated that Fire Force, Inc. provided the lowest quote and honored last years prices.

Chief Martin stated that the Fire Department is under a mandate of the Ohio Administrative Code to bench test all self contained breathing apparatus’s on an annual basis.  There are only two (2) companies that provide this type of inspection and Fire Force, Inc. had the lowest bid at $2,934.00.  Chief Martin requested that $3,000.00 be acquisitioned just in case there would be an issue.

Trustee Chessler made a motion that the Board approve the Fire Chief to take the steps necessary to make the following purchases; thirty-nine (39) pairs of structural firefighting gloves at a cost of $2,496.00 from Fire Force, Inc., thirty-nine (39) pairs of structural firefighting boots at a cost of $8,112.00 from Fire Force, Inc., and self contained breathing apparatus inspections from Fire Force, Inc. at a cost not to exceed $3,000.00; Seconded by Trustee Laubacher.

ROLL CALL: Mr. Laubacher, yes.  Mr. Chessler, yes.  Miss Capaldi, yes. 

Police Department:

Consider Step 2 Grievance Hearing- Officer Bardnell

Trustee Capaldi made a motion that the Board adjourn into executive session under O.R.C. 121.22 (G) (1) to discuss the grievance to include to the Board, Fiscal Officer, Law Director, Police Chief, Deputy Chief, Grievant and her representative (Chuck Wilson, Union Representative); Seconded by Trustee Chessler.

ROLL CALL: Mr. Laubacher, yes.  Mr. Chessler, yes.  Miss Capaldi, yes. 

The Board adjourned into Executive Session at: 7:30pm

The Board adjourned from Executive Session at: 8:20pm

Consider IT Services Block Purchase

Trustee Capaldi stated that she touched base with Chief Pomesky on this request.  In approving the bills, Trustee Capaldi stated that she noticed that Seifert Technologies had a rate increase.  Trustee Capaldi requested that Chief Pomesky meet with Administrator Fetzer in regards to getting quotes for IT services as a Township.  Trustee Chessler stated that he spoke with Mr. Seifert regarding some other issues and the Township’s ability to preserve/access/retrieve information that is kept on the system.  Several different options were discussed and may work in enhancing the system to be sure that the Township is complying with all obligations for public records.  Trustee Chessler inquired if it was okay to table this request.  Chief Pomesky stated that it was okay as long as it does move forward this year because the Police Department is behind on its server maintenance.

Road Department:

Consider the Purchase of Bosch-Rexroth Electronic Spreader Control and Palm Device CS-440

Mr. Masalko asked the Board to consider the purchase of a Bosch-Rexroth Electronic Spreader Control and Palm Device CS-440.  Mr. Masalko stated that the reason he is asking for this purchase is due to an EPA mandate that requires the Road Department to monitor their salt.  Currently, the salt costs $48.00 per ton and $3.20 per ton to elevate into the dome.    Mr. Masalko stated that the Road Department uses approximately 5,000 tons of salt per year.  Currently, Lake Township and Plain Township Road Department trucks are outfitted with these devices and Jackson Township Road Department is getting outfitted now.  Mr. Masalko asked the Board to approve the purchase of one (1) system and use it as a pilot to see how it works for the rest of the season.  If it works out well, Mr. Masalko stated that he would research outfitting the rest of the trucks later in the season or next year.  Mr. Masalko stated that he received two (2) quotes; Concord Road Equipment Manufacturing $7,196.14 and Ace Truck Equipment $7,833.00.  Mr. Masalko stated that he spoke with Joe Iacino, Road Superintendent for Plain Township, who stated that in the 2010/2011 season he has saved 952 tons which is a savings to the Township of approximately $43,000.00. 

Trustee Capaldi stated that she knows that there is currently a device on the salt trucks that control the amount of salt that is distributed.  Trustee Capaldi inquired what the difference is between the current control and the electronic spreader control.  Mr. Masalko stated that the electronic spreader control has the ability to regulate salt distribution where it starts and stops with the movement of the truck or the slower the speed of the truck the slower the distribution of salt.  The palm device is a one (1) time purchase and would be used by Mr. Masalko, the Road Foreman or Mechanic to control how much salt is distributed by each truck.  Mr. Hall explained that the electronic device will monitor where and when the trucks distributed salt so that if a complaint is made the information is easier to track.  Trustee Chessler inquired if the system can be transferred to another truck if a truck would go out of service.  Mr. Masalko stated that the system can be transferred from truck to truck if needed. 

Trustee Chessler made a motion that the Board authorize the purchase of a Bosch-Rexroth Electronic Spreader Control and Palm Device CS-440 for truck #7 at a cost not to exceed $7,196.14; Seconded by Trustee Laubacher.

ROLL CALL: Mr. Laubacher, yes.  Mr. Chessler, yes.  Miss Capaldi, yes. 

Law Director: None.

Zoning: None.

Parks: None.

Executive Session(s):  See page 3 under Police Department

Department Matters Not Requiring Board Action:

Administration: None.

Fire Department: None.

Parks/Recycling: None.

Police Department:

Submit Year End Stats

Road Department: None.

Zoning:                

Submit Year End Permit Totals

Law Director: None.

Announcements:

Public Speaks-Open Forum:

Tracy Schlup- 732 Delverne Ave. SW.  Ms. Schlup submitted a request in writing to Mr. Hall asking that an opinion be sought from the Ohio Attorney General regarding the conflict of interest matter with the Communication Committee that has been discussed as previous meetings.  Mr. Hall stated that he represents the Board of Trustees and not Ms. Schlup.  Mr. Hall stated that he does not provide advice to members of the general public.  Mr. Hall stated that this matter does not warrant an opinion from the Attorney General and he would be happy to put his response in writing for Ms. Schlup.

Adjournment:

With nothing further to come before the Board, Trustee Capaldi made a motion to adjourn the meeting at 8:35pm; Seconded by Trustee Chessler.

ROLL CALL: Mr. Laubacher, yes.  Mr. Chessler, yes.  Miss Capaldi, yes. 

Lee C. Laubacher, President                                   

 Joe Schlegel, Fiscal Officer