Regular Meeting
Regular Meetings
The Perry Township Board of Trustees meets in Regular Meeting format on the first and third Tuesday of every month at 7:00 PM.
The meetings are held at the Township Hall located at
3111 Hilton Street NW
in Massillon. Regular Meetings include reports by Department Heads, the Law Director, and the Township Administrator. The public is welcome to offer comments during the Public Speaks portion of the agenda on township related matters.
Perry Township Board of Trustees
Regular Meeting
November 12, 2013 7:00 pm
Call to Order/ Pledge of Allegiance:
Excused absence: Joyce Fetzer, Administrator
Additions/Deletions to Agenda:
Trustee Laubacher stated that he would like to make the announcement of congratulations to Board Members, Trustee Haines and Trustee Chessler for winning the election.
Public Hearings/Invited Guests:
Communications:
Public Speaks on items up for Board Approval: None.
Township Business requiring Board Action: None.
Unfinished Business: None.
New Business:
Trustee Haines made a motion to approve bills and payroll in the amount of $331,430.67 for week ending October 22, 2013 and bills only in the amount of $77,604.38 for week ending October 29, 2013 and bills and payroll in the amount of $265,409.90 for week ending November 5, 2013 and bills only in the amount of $32,043.61 for a combined total of $706,488.56; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Haines, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Fiscal Officer:
Trustee Haines made a motion to accept the minutes of the October 1, 2013 Regular Meeting and the October 15, 2013 Regular Meeting; Seconded by Trustee; Seconded by Trustee Chessler.
ROLL CALL: Mr. Haines, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Consider Street Lighting District at 12th and Sippo Streets SW ~ Hearing Date To Be Scheduled
Fiscal Officer Schlegel stated that regarding the petition for a Street Lighting District at 12th and Sippo Streets SW, a hearing date is to be scheduled by the Board. Fiscal Officer Schlegel stated that this hearing date must be set within thirty (30) days and recommended to the Board that this date be set for December 3, 2013. This lighting district petition was received from Mr. Tim Laps, 5158 12th Street SW, Canton, OH 44710. Location: 12th & Sippo Streets SW – 3 street lights @ $10.00 each – 11 parcels – approximate cost: $16.36 per 6 months, $32.73 per year.
Trustee Chessler made a motion based on the notification provided by the Fiscal Officer that the Board set the required statutory hearing on this lighting petition at 12th and Sippo Streets SW for Tuesday, December 3, 2013 at 7:00 pm or as soon thereafter as the Board’s attention may be had; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Haines, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Administration:
Consider Accepting Bicentennial Donations
Trustee Haines stated that the Board received several generous bicentennial donations – one for $500.00 from Paxos Plating, Inc. on Navarre Road and one for $200.00 from Western Branch Diesel, Inc. totaling $700.00.
Fire Department:
Consider Purchase of Ambulance Cots
Fire Chief Martin stated that the Fire Department is requesting the Board of Trustees to authorize the purchase of four (4) Stryker – Model 6506 Power Pro Ambulance cots from the Stryker Company, 3800 E. Centre Avenue, Portage, MI 49002 at a price not to exceed $67,490.80.
Chief Martin stated that the current fleet of ambulance cots are over ten (10) years old. Because no preventive maintenance program was considered when the cots were initially purchased, the cots have experienced routine maintenance problems and it is becoming exceedingly more difficult to purchase replacement parts to repair the cots.
In August 2013, Chief Martin submitted a grant request to the Ohio Bureau of Workers Compensation under the Safety Grant program. The grant request was for grant funding to purchase four (4) Stryker Power Pro Ambulance cots. On September 23, 2013, Perry Township Fire Department was awarded a Safety Grant in the amount of $25,934.27 to purchase the four (4) Stryker – Model 6506 Power Pro Ambulance cots. The final cost to the Fire Department for the ambulance cots will be $42,806.97. The Stryker cot is a State Bid purchase item and the quote given by the company is lower than the State Bid quote, attached before the Board.
Trustee Laubacher made a motion that the Board authorize Chief Martin through the Fire Department to purchase the four (4) Stryker -Model 6506 Power Pro Ambulance cots from the Stryker Company at a price not to exceed $67,490.80; Seconded by Trustee Chessler.
ROLL CALL: Mr. Haines, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Consider Purchase of Warranty Maintenance Program for Ambulance Cots
Fire Chief Martin stated that the Fire Department is requesting the Board of Trustees to authorize the purchase of four (4) seven (7) year warranty/maintenance programs from the Stryker Company at a cost not to exceed $18,848.00.
Chief Martin stated that the seven (7) year warranty/maintenance program includes one (1) preventive inspection per year with all parts, labor and travel included. The maintenance program costs $4,712.00 per cot. The seven (7) year program also includes battery replacement for the power units. Batteries for the cots cost approximately $400.00 a piece. Using a minimum of a seven year life cycle for the cots, the average cost per year per cot for maintenance is $674.00.
Trustee Laubacher made a motion that the Board of Trustees authorize the Fire Department to purchase the four (4) seven (7) year warranty/maintenance programs from the Stryker Company at a cost not to exceed $18,848.00; Seconded by Trustee Chessler.
ROLL CALL: Mr. Haines, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Police Department:
Consider EmergiTech Maintenance Agreement
Police Chief Pomesky stated that the Police Department is requesting the Board of Trustees to consider the approval of the annual EmergiTech Maintenance and Support Agreement. The total cost is $4,957.12. Chief Pomesky stated that it is essential for the police department to have this system because it is the record management software which itemizes all police department reports, archives and preserves them for court and departmental functions.
Trustee Chessler made a motion that the Board approve the expenditure of $4,957.12 from the Police Department to EmergiTech for the requested EmergiTech software annual Maintenance and Support Agreement; Seconded by Trustee Haines.
ROLL CALL: Mr. Haines, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Consider Approval of OVI Task Force MOU
Police Chief Pomesky stated that attached before the Board is a copy of the new OVI Task Force MOU (Memo of Understanding). Chief Pomesky stated that he sent this MOU to Law Director Hall for his review and he has approved it. The Police Department is requesting the Board of Trustees to authorize the Perry Police Department’s participation, along with other Stark County Agencies, in the enforcement efforts with the task force to decrease the occurrence of impaired drug and alcohol driving. Chief Pomesky stated that this will function similarly to which it has in the past, and the Police Department will be reimbursed for all the hours officers work on this grant leaving no cost to the Township.
Trustee Chessler made a motion that the Board adopt and approve the Memorandum of Understanding between the University of Akron Research Foundation and the Perry Township Police Department for the OVI Task Force; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Haines, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Road Department:
Consider a Resolution for Seasonal Weight Restrictions on Township Roadways
Road Superintendent Masalko stated that the Road Department would like to inform the Board of a letter received from Jason Mason, P.E. from the Stark County Engineer’s Office, attached before the Board, regarding implementing weight restrictions with enforcement on our Township roads. State law requires this weight reduction during the thawing and moisture season. They are asking the Board of Trustees to pass a resolution to have the seasonal weight reduction placed.
Also attached before the Board is a letter sent to the Stark County Engineer’s Office of the list of Perry Township 2014 Seasonal Weight Restriction Roads along with the Resolution for Weight Limit on Township Roads during times of thawing and moisture.
Trustee Chessler made a motion that the Board adopt and approve a weight limit reduction on Township Roads during times of thawing and moisture as to be provided by the Law Director with his approval and authorize the Board through the Road Superintendent to post said reductions for enforcement purposes on behalf of Perry Township; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Haines, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Law Director: None.
Zoning:
Consider Awarding Demolition of the Three (3) Properties: 4441 15th Street NW; 5979 Longview Street SW; and 4511 Surmay Avenue SW – Deadline to Submit Bids is 11-12-13 at Noon
Zoning Inspector Weckbacher stated that in reference to the three (3) properties considered for demolition through the Moving Ohio Forward For Demolition Program – no bids were received as of this date at noon. Mr. Weckbacher stated that he sent bid packets to seven (7) contractors, six of these were approved through the Moving Ohio Forward Demolition Contractors, on October 23, 2013. The original deadline for this program was December 31, 2013. Per Stark County Regional Planning, this deadline has been extended to May 31, 2014. Zoning Inspector Weckbacher stated that in speaking to one contractor last week, due to the deadline of December 31, 2013, their concern was not being able to complete the job therefore did not put forth a bid. Mr. Weckbacher inquired if the Board would like him to re-bid this demolition request.
Law Director Hall verified the original bid deadline as being an issue with obtaining bid proposals and indicated that per the Board’s approval, would bring this back to the Board’s attention next week with new dates and the new confirmation from Regional Planning.
Trustee Haines agreed and stated that per the new confirmation from Regional Planning that the new deadline for demolition is extended to May 31, 2014, this matter can move forward.
Parks/Recycling: None.
Department Matters Not Requiring Board Action:
Administration: None.
Fire Department: None.
Parks/Recycling: None.
Police Department:
Road Department: None.
Zoning: None.
Law Director: None.
Upcoming Events:
~Perry Township Bicentennial meetings are scheduled consistently for the last Tuesday of each month at 7:00 pm at the Township Hall.
Public Speaks-Open Forum:
Tod Dean, 1509 Isler Circle NW, Canton, OH 44708 – stated that he has two situations that he would like to address. One is that Isler Circle is in need of repaving. Each time that it has been repaved, every new level of paving keeps getting higher and higher making a lip on the entrance to every resident’s driveway. Mr. Dean is asking that when this street is due to be repaved if the paving could be ground down first before the repaving to eliminate this problem.
Also, Mr. Dean stated that he and the other residents of Isler Circle have tried to get water lines put in on their circle. Mr. Dean stated that about 15 years ago, he and his neighbors made a request to Aqua Ohio for water lines to be put in and the cost was going to be approximately $38,000.00 and the price went up to about $68,000.00 after that. Mr. Dean stated that the residents on his circle cannot absorb these kinds of costs and asked if there was anything the Township could do to help them with this.
Trustee Laubacher stated that the last time he and Mr. Dean talked in regard to this same matter, it was hopeful that they could obtain some monies through Julie Berbarri of the Stark County Soil and Water Conservation by way of a grant proposal but that was not able to happen.
Trustee Chessler inquired of Mr. Dean as to the number of residents on Isler Circle that would be affected. Mr. Dean stated there were sixteen (16). More discussion followed regarding this matter. Trustee Chessler stated that in previous situations concerning water projects being implemented through Aqua Ohio, they require a minimum of sixty (60) percent participation before they would agree to move forward with the project. Trustee Chessler added that letters could be sent to the sixteen (16) property owners to spell out the proposal and find out who would be interested. Mr. Dean asked if it would be helpful if he took this proposal around to his neighbors and Trustee Chessler agreed that it would be.
Trustee Laubacher stated that we could check with the Administrator to initiate this proposal letter for Mr. Dean to take to the residents on Isler Circle regarding this water project.
Trustee Haines stated that in regard to the paving issue Mr. Dean inquired about on Isler, this has been an ongoing issue in the Township. Trustee Haines stated that what the Township has been doing is the microsealing/microsurfacing on the Township roads. Trustee Haines stated that although this type of surfacing is not the ideal remedy, it is the best that the Township can do at this time with the road paving budget that we have. Road Superintendent Masalko certainly monitors the Township roads but in order to do the microsurfacing, there must be a solid base. Some roads have been disqualified because of not having a solid base in which to do the microsurfacing.
Executive Session(s):
Trustee Haines made a motion that the Board adjourn into an Executive Session pursuant to ORC 121.22 (G) (1) to consider discipline of a township employee(s) to include the Board, Fiscal Officer, Fire Chief and Law Director with possible action to be taken and;
Pursuant to ORC 121.22 (G) (1) to consider discipline of a township employee(s) to include the Board, Fiscal Officer, Police Chief and Law Director with possible action to be taken; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Haines, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
The Board adjourned into Executive Session at: 7:33 pm
The Board adjourned from Executive Session at: 8:14 pm
Trustee Chessler stated that as a result of the Board’s Executive Session with Fire Chief Martin and the discussion therein, be it mindful that the Board cannot make decisions in Executive Session. Trustee Chessler stated that Fire Chief Martin outlined the factual basis that supported his proposed discipline of two of the fire officers. Trustee Chessler made a motion that the Board approve Chief Martin’s recommended discipline as was outlined in both of the cases that the Chief presented; Seconded by Trustee Haines.
ROLL CALL: Mr. Haines, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Trustee Haines made a motion to approve Police Chief Pomesky to proceed with his departmental discipline as recommended; Seconded by Trustee Chessler.
ROLL CALL: Mr. Haines, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Adjournment:
With nothing further to come before the Board, Trustee Haines made a motion to adjourn the meeting at 8:15 pm; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Haines, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Doug Haines, President Joe Schlegel, Fiscal Officer