Work Session
Perry Township Board of Trustees
Work Session
October 12, 2010 7:00pm
Call to Order/Pledge of Allegiance:
Excused absence:
Joyce Fetzer, Administrator.
Additions/Deletions to Agenda: None.
Public Hearings/Invited Guests: None.
Communications:
Trustee Chessler noted that the Board received a letter of communication from State Representative Jay Goyal. Trustee Laubacher stated that the letter was regarding legislation that they are trying to get passed for individual water companies in the State of Ohio. Trustee Capaldi inquired if Trustee Chessler wanted this item on the agenda for next week. Trustee Chessler stated that he just wanted to note receipt of the letter and if the Board reviews it and thinks it is necessary for the agenda then that is fine.
Public Speaks on items up for Board Approval: None.
Township Business requiring Board Action:
Unfinished Business:
New Business:
Trustee Capaldi made a motion to approve bills and payroll in the amount of $158,983.54 for the week ending October 12, 2010; Seconded by Trustee Laubacher.
ROLL CALL: Miss Capaldi, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Fiscal Officer:
Trustee Laubacher noted a correction for the minutes.
Trustee Chessler made a motion to approve the minutes from the October 5, 2010 Regular Meeting minutes with noted correction; Seconded by Trustee Capaldi.
ROLL CALL: Miss Capaldi, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Administration:
Consider Request for Proposal- On Site Farmer at Fasnacht Park
Trustee Capaldi inquired what the next step would be in regards to the on site farmer at Fasnacht Park. Trustee Chessler stated that the Township needs to develop the perimeters for the tenant farmers use at Fasnacht Park, develop the request for proposals that will go out and draft an appropriate lease agreement.
Trustee Capaldi stated that she reviewed the documents and “livestock production” needed to be removed as discussed at previous meetings. Trustee Chessler suggested refining the draft and circulating it again so that this project can get moving. Trustee Laubacher stated that he and Administrator Fetzer spoke with Mr. Fasnacht this afternoon. According to the contract, rent paid by the tenant farmer would go to Mr. Fasnacht. Trustee Laubacher suggested to Mr. Fasnacht that the Township draft a contract with regard to that so that the rent money would be put into a fund that would support Fasnacht Park. Mr. Fasnacht is in agreement with that idea and is going to consult with his attorney. Mr. Fasnacht will be in touch with Administrator Fetzer regarding this matter. Trustee Chessler inquired if provisions were included in the original agreement. Mr. Hall stated that Mr. Fasnacht originally put a reserve on profits and royalties. Mr. Fasnacht wanted to preserve the land as a teaching farm so this is an excellent way to do that if the reserves are waived. Trustee Laubacher stated that Mr. Fasnacht was very much in favor of the park fund idea since the money earned from rent will go towards preserving the farm.
Trustee Capaldi suggested that a time line be set for this project and that the Board be prepared to discuss the final agreements at the December work session. Mr. Schlegel stated that the December work session is the scheduled budget hearing. Mr. Hall stated that he could have documents ready by the November work session.
Consider Tennis Court Improvements
Trustee Capaldi stated that the Board received several quotes regarding tennis court improvements from Vasco and The Jefferies Company. Due to the Township’s budget the Board is not going to be replacing tennis courts but would like firm quotes on what is needed for repair at all three (3) tennis courts. Trustee Chessler stated that he is concerned about repairing the tennis courts knowing that it could be short lived due to the drainage problems. Trustee Capaldi stated that needed repairs and water problems need to be identified. Trustee Laubacher stated that the schools are interested in moving the Perry High School tennis courts to the Reedurban Elementary School property after it is demolished. Trustee Capaldi stated that the Township still needs to understand the customary cost of a tennis court and develop a proper maintenance schedule. Trustee Capaldi stated that the Board needs to consider whether the tennis courts at Central Catholic High School should continue to be Perry Township’s or if the cost of repairs should be split. Trustee Chessler suggested that the cost and maintenance be prorated based on usage of the schools and the community. Mr. Huntsman stated that Richville Community Park just had the tennis courts replaced through a grant. Trustee Capaldi stated that she would discuss this matter with Administrator Fetzer and have her contact the representatives at Richville Community Park.
Consider Part-time IT Services Contract
Trustee Capaldi stated that the Township had Seifert Technologies come in and pull together the Township’s network. The Township decided not to purchase chunks of hours and relied on Seifert Technologies on an as needed basis. Trustee Capaldi suggested holding a Department Head meeting to discuss technology services. Trustee Chessler and Trustee Laubacher agreed.
Fire Department:
Police Department:
Road Department:
Law Director:
Zoning: None.
Parks: None.
Announcements:
a.) Trick or Treat in Perry Township- Sunday, October 31, 2010 from 3:00pm to 5:00pm
b.) Fall Leaf Drop Off- Collection held at Perry Road Department- 1500 Jackson Ave. SW- October 16th though November 21st– Weekdays 7:00am to 2:30pm and Weekends 8:00am to 3:30pm- Closed Veteran’s Day- Leaves only please.
Public Speaks-Open Forum:
Bard Huntsman- Mr. Huntsman complimented the new sign at the Richville Cemetery and suggested some weed killer and limestone in the entrance way. Trustee Laubacher stated that he would get with Ms. Dean regarding the cemetery.
Mr. Huntsman stated that he attended the open house at Fire Station #2 and was impressed with the attendance. Mr. Huntsman inquired about paramedics on duty at Station #2. The Board suggested that he come back to a meeting that Chief Martin is present at so that his specific questions can be addressed.
Mr. Huntsman suggested that wheel chair crossing be addressed at Perry Drive and SR 172. The Board informed Mr. Huntsman that the Township has no jurisdiction in that area because Perry Drive is a Stark County road and SR 172 is a state road.
Executive Session(s):
Trustee Capaldi made a motion that the Board adjourn into executive session under O.R.C. 121.22 (G) (4) to discuss collective bargaining matters to include the Board, Fiscal Officer, Law Director, Police Chief and Deputy Chief; Seconded by Trustee Chessler.
ROLL CALL: Miss Capaldi, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
The Board adjourned into Executive Session at: 7:45pm
The Board adjourned from Executive Session at: 8:39pm
Department Matters Not Requiring Board Action:
Administration: None.
Fire Department: None.
Parks/Recycling: None.
Police Department: None.
Road Department: None.
Law Director: None.
Adjournment:
With nothing further to come before the Board, Trustee Capaldi made a motion to adjourn the meeting at 8:39 pm; Seconded by Trustee Chessler.
ROLL CALL: Miss Capaldi, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Anna M. Capaldi, President
Joe Schlegel, Fiscal Officer